Counting the cost
People often ask about the quantitative gains of using an online collaboration tool. Although it's hard to measure the full value, as many benefits relate to aspects such as risk management and control, I keep the following stats pinned up on my wall - they never fail to amaze me (the source is a Coopers & Lybrand study that appeared in PC Magazine a few years ago)...
- 90% of corporate memory exists on paper.
- 80% of company documents are stored on local hard drives, and are therefore inaccessible to the organization unless they are recreated on paper.
- Professionals spend 5 to 15% of their time reading information, but up to 50% looking for it.
- 7.5% of all paper documents get lost and 3% get misfiled.
- The average office spends $150 in labour finding a misfiled document and $350 on recreating a lost document.
- For every 10 printed pages, only 1 is ever consulted.
- The average document is copied 19 times.
- In the average office - of all the pages handled each day - 90% are merely shuffled.
Even if some of these numbers seem a bit on the high side (and, to me, some of them do), they make a pretty compelling case for banishing paper from the construction supply chain!
Labels: Global trends
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Those figures are quite interesting. But there's two aspects of this industry where banishing paper from construction will be a tough challenge :
- Getting rid of paper during drawing review. A drawing is generally a large document, and one can find it hard to review on the screen. Do you recommend using smaller drawing formats (A1 or less) so that reviewing is easier ?
- Using documents on the field. I suppose the ultimate goal is to have only this copy printed.
Review is a matter that would make a pretty good subject for a post...
- Getting rid of paper during drawing review. A drawing is generally a large document, and one can find it hard to review on the screen. Do you recommend using smaller drawing formats (A1 or less) so that reviewing is easier ?
- Using documents on the field. I suppose the ultimate goal is to have only this copy printed.
Review is a matter that would make a pretty good subject for a post...
posted by 
Emmanuel Netter : May 26, 2008 11:01 PM
Emmanuel Netter : May 26, 2008 11:01 PM
Reviews can be done on a touch sensitive screen such as the WACOM Cintiq 21 (Google that!) which allows scrolling, zooming and mark ups (we use Adobe Professional to drive it).
This means that prints are only ever required for site co-ordination, something we're working on!
Paul Harding
Brookfield Construction
This means that prints are only ever required for site co-ordination, something we're working on!
Paul Harding
Brookfield Construction
posted by 
: June 3, 2008 11:33 PM
: June 3, 2008 11:33 PM
In fact, reviews can be made in rather more user-friendly way by using "interactive surfaces".
Instead of using a small screen you can project it in a larger surface (whiteboard or any other surface) and use it as being a "touch screen" interface.
In Portugal, where I'm from, we started to use this in large scale at our schools (really great tool).
Here are some examples:
http://www.magicboards.pt
http://www.clasus.pt/qiDetalhe.aspx?tab=qi&Ln=EN
http://www.e-beam.com/products/projection.html
http://www2.smarttech.com/st/en-US/Products/
Tiago Neves
Instead of using a small screen you can project it in a larger surface (whiteboard or any other surface) and use it as being a "touch screen" interface.
In Portugal, where I'm from, we started to use this in large scale at our schools (really great tool).
Here are some examples:
http://www.magicboards.pt
http://www.clasus.pt/qiDetalhe.aspx?tab=qi&Ln=EN
http://www.e-beam.com/products/projection.html
http://www2.smarttech.com/st/en-US/Products/
Tiago Neves
posted by mail : June 6, 2008 7:44 PM
mail : June 6, 2008 7:44 PM
To add a couple more uneblievable stats to your list (information used to promote a new EDRMS implementation project - source unknown)
A Govt agency in Great Britain conducted a project to determine the volume of paper files they held in their offices and in storage
They determined, if they were to place all of the paperfiles standing upright and placed tightly against each other - they would have approx 48 miles of paper files.
They also determined that approx 74% of those 48 miles of paper files were never viewed or used again.
That is just one govt agency in GB and 35.5 miles of wasted space.
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A Govt agency in Great Britain conducted a project to determine the volume of paper files they held in their offices and in storage
They determined, if they were to place all of the paperfiles standing upright and placed tightly against each other - they would have approx 48 miles of paper files.
They also determined that approx 74% of those 48 miles of paper files were never viewed or used again.
That is just one govt agency in GB and 35.5 miles of wasted space.
posted by : July 23, 2008 11:05 PM
: July 23, 2008 11:05 PM
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